Planning Clerk Jerome County

The position of Planning Clerk is entry-level paraprofessional work. The Planning Clerk devotes a significant amount of time on routine administrative tasks. A Planning Clerk may work closely with the public on a regular basis to provide customer service on planning issues. Successful Planning Clerks may be asked to perform Planning Technician duties of limited complexity as a trainee. Additional Duties include day to day office tasks and providing assistance to the Building Department as needed.

The rate of pay is $12.00 - $14.00 DOE

Planning Clerk Job Description

The position of Planning Clerk is entry-level paraprofessional work. The Planning Clerk devotes a significant amount of time on routine administrative tasks. A Planning Clerk may work closely with the public on a regular basis to provide customer service on planning issues. Successful Planning Clerks may be asked to perform Planning Technician duties of limited complexity as a trainee. Additional Duties include day to day office tasks and providing assistance to the Building Department as needed.

Planning Clerk Duties

  • Performs routine office tasks in designated program areas, including data entry, file management, copying, maintaining web-site, processing e-mail requests and answering telephones

  • Develops and maintains automated tracking systems, hard copy and scanned files and records of assigned development permits

  • Responds to information requests of limited complexity

  • Process zoning development permits

  • Prepares and distributes documents for public records requests

  • Prepares narrative staff reports and written decisions of limited complexity, such as Land Division and Boundary Line Adjustment Permits under the supervision of the Administrator or Assistant Administrator

  • Prepares agendas and schedules meetings (posts agenda on website)

  • Maintains minutes (get signatures, posts on website, maintain current and past meeting minute file)

  • Prepares and maintains hearing files for development permits

  • Prepares public notices, legal advertisements and posts signage for public hearings

  • Attends public meetings prepares minutes, written decisions and recommendations for the Planning and Zoning Commission

  • Researches and compiles information on a variety of planning issues from multiple sources

  • Provides technical assistance and information to the public in the administration of specific planning programs areas or ordinances

  • Assists Administrator with correspondence, development interviews and other planning functions as requested

Office Functions

  • Process Mail

  • Maintain Supplies

  • Prepare Deposits

  • Prepare Claims (A/P)

  • Maintains Office Forms and Development Permit Applications

Building Department Functions

  • Schedule inspections

  • Process Building Department Permit Applications

Typical Knowledge

  • Knowledge of planning principles and practices

  • Knowledge of principles and practices of research and data collection

  • Knowledge of effective writing techniques and administrative procedures

  • Knowledge of computer hardware and software programs, which may include Microsoft Office, Internet applications, and data entry systems

Typical Skills

  • Oral communication and interpersonal skills to explain rules and procedures clearly to the public

  • Problem-solving skills and ability to gather relevant information to respond to questions and resolve difficult matters

  • Ability to review development plans and apply provisions of the ordinances and codes to determine compliance with such regulations and to apply regulations to field conditions

  • Ability to maintain confidentiality of proposed development projects

  • Ability to provide accuracy in content and grammar on written documents

  • Ability to work independently and in groups with little or no supervision

  • Ability to work on several projects or issues simultaneously

Minimum Qualifications

  • Associates Degree in urban planning, political sciences, public policy or related field or two years in the Planning and Zoning field and/or Administrative experience.

  • Proficient in relevant computer applications such as MS Office

  • Basic map reading skills

  • Knowledge of correct spelling, grammar and punctuation

  • Knowledge of clerical and administrative procedures

  • Ability to take minutes and work a minimum of one night a month