Governance

CONSTITUTION AND BY-LAWS

OF THE

IDAHO ASSOCIATION OF BUILDING OFFICIALS

ARTICLE I

Name and Objectives

Section 1.

This organization shall be known as the Idaho Association of Building Officials. In this document the organization will be referred to as the Association and will also be known by the acronym of IDABO.

Section 2.

Objectives of the Association in concert with the regional Idaho member organizations are:

  1. To place the public health, safety and welfare above all other interests and to apply the special knowledge and skills of the membership to meet this objective.

  1. To act as a resource to the regional member organizations within the State of Idaho, to act as a central clearing place for all such organizations and related professional associations, and to facilitate for a concerted and unified effort dealing with issues that involve the profession as well as the industry.

c. To promote and enhance the profession of code enforcement and the importance of excellence in code administration and enforcement.

  1. To investigate and discuss the underlying principles of safety in the construction, occupancy and location of buildings and related structures.

  1. To maintain professional affiliation and active involvement with the International Code Council, and other similar associations and organizations, especially those that operate on a State and local basis.

  1. To take an active role in the development, maintenance, promotion and adoption of the International Building Code, other International Codes and related documents, and to maintain active membership in the International Code Council.

  1. To take an active role in the legislative process on both the State and local levels with related legislation and rule making pertaining to building construction and related issues and to provide for communication and correlation of efforts between all the regional or local organizations and groups as well as any other related professional association.

  1. To encourage participation of the membership in the code development process at Association, regional and national levels and to provide the Association membership with information and opportunities for involvement in the code development process.

  1. To advise and assist in administration of building laws and ordinances.

  1. To promote and maintain uniformity in building regulations at all levels of government.

  1. To sponsor, support and participate in educational opportunities and training programs for International Codes and to assist in the correlation of educational and training with all regional organizations and related associations statewide.

  1. To support, sponsor, or provide special services to assist the membership in their individual professions, jurisdictions or companies that will further the goals and objectives of the Association.

  1. To actively pursue sources of revenues to help fund activities, functions and programs that will further the goals and objectives of the Association.

  1. To do all such other things as are incidental to or desirable for the attainment of the above objectives.

ARTICLE II

Classes of Membership

Section I.

The Membership shall consist of the following classes:

Governmental Member

A Governmental Member shall be only a governmental department or agency engaged in the administration, formulation or enforcement of laws ordinances, rules or regulations relating to the public health safety and welfare.

Governmental Member Representative

Each Governmental Member shall be entitled to a voting representative, and such voting representative shall be designated by the authority having jurisdiction and shall be an employee or official of the Governmental Member. Such designated representative shall be actively engaged either full or part time, in the administration, formulation or enforcement of laws, ordinances, rules or regulations relating to public health, safety and welfare. The designation of the voting Governmental Member Representative may be changed at the discretion and by the Governmental Member.

Corporate Member

An organization such as an association, society, test laboratory, institute, university, college, company, manufacturer or corporation, interested in the purposes and objectives of the Association.

Professional Member

A design professional duly licensed or registered in the state, draftsman, other design professional, individual contractor or contractor company or firm.

Individual Members

Any individual employed by or serving a Governmental Member or Corporate entity, who is interested in the objectives of the Association.

Subscribing Members

Any individual, association, firm, jurisdiction or corporation interested in the objectives of the Association.

Honorary Members

Honorary lifetime membership approved by vote of Active Governmental Members present at any regularly scheduled business meeting who has rendered outstanding service to the Association or industry in general.

Student Members

Any individual enrolled full or part time in a high school, college or vocational school and studying construction related services. The membership shall be by anniversary date. Leaders/teachers of student programs will receive a complimentary membership upon request. The student membership fee will be extended to the person through the first year after graduation from their program.

Section 2.

Only Governmental Member Representative and Individual members, from the regional organizations, may serve on the Board of Directors, as an officer or on any standing committee. Any Governmental Member Representative, Corporate, Professional and Individual members may serve on any advisory or ad hoc committee. All members may participate in the discussions, make and second motions.

Section 3.

Each Governmental Member entity shall be entitled to one vote. Also, each shall designate the Governmental Member Representative as the person who shall cast any ballot or vote on matters pending before the Association.

Section 4.

All Governmental, Corporate, Individual and Professional members representing the jurisdiction or company will be entitled to special reduced registration fees for all educational courses as well as the IDABO Annual Educational Institute. All members will be entitled to receive regularly published newsletters, membership rosters, meeting notices and minutes of meetings as well any normal membership mailings.

ARTICLE III

Officers, Board of Directors and Staff

Section 1.

The governing body of the Association shall be the Board of Directors comprised of representatives of the different regional member organizations. The Officers of the Association shall be the President, Vice-President, and Secretary/Treasurer. All members of the Board of Directors and Officers shall be Governmental Member Representatives or Individual Members of a Governmental Member at the time of their election or appointment to office.

Any IDABO Governmental member who serves on an Idaho State Division of Building Safety Board representing building issues shall also serve on the IDABO Board. If such member is not an appointee of their regional chapter as a full Board member, they shall serve in an ex-officio capacity (fully participating in discussion but with no vote on matters before the IDABO board).

Section 2.

The President, Vice-President, and Secretary/Treasurer shall be selected from the Board of Directors by popular vote of the Board for a term of one year. The terms of office shall commence with the installation of officers at the annual business meeting. The three offices of President, Vice-President, and Secretary/Treasurer shall be Board Members representing different regional organizations whenever possible and those offices shall be rotated among Board members representing the different regions.

The President shall be responsible for day-to-day decision-making and other duties and public relations as well as relations with other related associations or organizations. The Secretary/Treasurer is responsible for review and audit of Association finances and other record keeping. The Board of Directors is the governing body of the Association and as such has decision-making authority on all issues, but may delegate any responsilities as deemed necessary to one or more of the officers or professional staff.

Section 3.

The Board of Directors shall consist of two duly elected or appointed representatives, as herein prescribed, from each qualifying regional member organizations or associations within the State of Idaho, all of who shall be Governmental Member Representatives or employees of Governmental Member Entities.

The President shall act as Chairman of the Board of Directors. The Vice President shall act as Chairman in the absence of the President and the Secretary/Treasurer, if necessary, may act as Chairman in the absence of both the President and Vice President.

Section 4.

When officers or members of the Board of Directors cease to be employed by a governmental entity or are no longer involved with the administration and enforcement of the International Codes, for a period of time exceeding (60) sixty days, their term of office shall terminate.

A vacancy for any reason in the office of President may be filled by the Vice-President. A vacancy in the office of Vice-President may be filled by the Secretary/Treasurer. A vacancy in the office of Secretary/Treasurer shall be filled by a majority vote of the Board of Directors present at a regularly scheduled meeting after the vacancy occurs.

If it is deemed in the best interest of the Association an officer vacancy may remain unfilled until selection at the annual Board of Directors meeting. When it is necessary to fill a vacant seat of any officer because of a midterm vacancy, the Board of Directors may appoint an individual to temporarily act in this capacity.

Section 5.

To be eligible as a member of the Board of Directors, an individual must demonstrate continuing participation in Association related activities. This eligibility will be determined by regular attendance at Board of Directors meetings, Association business meetings, or educational offerings. Active participation as member or on committees and/or board of directors of one the regional groups or associations will be deemed qualifying eligibility for serving on the Association Board of Directors.

Any member of the Board of Directors that is determined to be ineligible because of lack of participation may be removed by a majority vote of the Board of Directors. Any member of the Board of Directors with three or more unexcused board meeting absences will be subject to removal from the Board.

Section 6.

The Primary function of the Board is to insure that the interests of the Association are carefully guarded, to facilitate statewide communication and coordination of issues and programs associated with the goals and objectives of the Association and to establish rules and regulations for the administration of the Association as the need arises. All rules and regulations adopted by the Board shall be subject to final membership approval at any regularly scheduled business meeting.

Section 7.

As need arises the Officers and Board of Directors may retain temporary clerical and professional help to assist in the administration and operation of the Association. With the approval of the membership at any regular business meeting, the Officers and Board of Directors may retain full-time or part-time staff to assist in the day-to-day administration or operations of the Association.

When permanent staff is retained, an individual will be designated from such staff as the Executive Director of the Association. The duties, responsibility of the Executive Director or any full or part-time staff, shall be set forth by policy as established by the Board of Directors.

Section 8

In consideration of their service and dedication the members of the Board of Directors will receive gratis registration at the Association Annual Educational Institute.

Section 9

In consideration of their service, dedication and to continue continuity between administrations the “Past President” shall be allowed to remain on the Board of Directors as an ex officio member until replaced by the current President.

ARTICLE IV

Regional Member Organizations

Section 1.

To be eligible to participate as a regional organization and to appoint or elect members to the Board of Directors, regional groups or associations shall meet the following criteria:

  1. Be a recognized ICC Chapter or be officially organized with bylaws or articles of incorporation;

  2. Membership designations shall be compatible with the guidelines set forth for an ICC Chapter and those of the Association;

  3. Membership shall include representatives from at least five (5) governmental jurisdictions;

  4. Shall have a method to financially support the activity of their appointed or elected representative to the Board of Directors; and

  5. Have at least one membership/business meeting per year.

Section 2.

The State of Idaho shall be divided into five districts for the purpose of regional representation on the Board of Directors. The districts shall include the counties as designated below:

a. District 1: Benewah, Bonner, Boundary, Kootenai, and Shoshone Counties.

b. District 2: Clearwater, Idaho, Latah, Lewis, and Nez Perce Counties

c. District 3: Ada, Adams, Boise, Canyon, Elmore, Gem, Owyhee, Payette, Washington, and Valley Counties.

d. District 4: Blaine, Butte, Camas, Cassia, Custer, Gooding, Jerome, Lemhi, Lincoln, Minidoka, and Twin Falls Counties.

e. District 5: Bannock, Bear Lake, Bonneville, Bingham, Caribou, Clark, Franklin, Fremont, Jefferson, Madison, Oneida, Power, and Teton Counties

ARTICLE V

Dues

Section 1.

Dues for each class of membership shall be fixed by the Board of Directors.

Dues shall be due and payable by February 1, and will become delinquent on August 1. Members delinquent in payment of dues may be suspended by action of Board of Directors, and may be reinstated only by favorable action of the Board of Directors upon payment of all delinquent dues.

Section 2

Dues for all Governmental Members, Governmental Member Representatives and Individual members shall be paid through the applicable regional member organization. In situations where any class of member is a member of more than one regional organization they will be exempt from paying the Association (IDABO) dues with the second organizational membership.

ARTICLE VI

Meetings

Section 1.

An Association Business meeting shall be held at least annually, at a time and place selected by the membership, for Officer, Board of Director and Committee reports and to transact such business as the organization may select. Special meetings shall be held when called by the President, when requested by the Board of Directors or by a majority of the regional organizations. A prepared agenda shall be distributed to each member at least seven days prior to the meeting.

Records shall be kept by the Secretary or other designated individual of all proceedings and actions that transpire at all regular or special meetings. Minutes of such meetings shall be delivered to all members not more than ninety days thereafter.

Current board members shall be entitled to attend the Annual Meeting and related training at no cost.

Section 2.

Officer and Board of Directors meetings shall be held as deemed necessary by the President, but no less than four times a year. Board meetings may be held by conference call with no less than one official on site meeting held in conjunction with the Annual Business Meeting.

Complete records shall be kept by the Secretary or other designated individual of all proceedings and actions that transpire at all regular or special Officer or Board of Directors meetings. Minutes of such meetings shall be delivered to all members of the Board of Directors not more than fourteen (14) days thereafter. These minutes and records shall be made available upon request to any member in good standing.

ARTICLE VII

Amendments

Section 1.

Proposed amendments of this constitution and by-laws may be submitted for consideration by any of the regional organizations, the Board of Directors or any five Governmental Member Representatives of the Association.

Section 2.

The proposed amendment shall be reviewed by the Board of Directors at any regular scheduled Board Meeting. A vote of the Board shall be taken for approval, approval as revised or disapproval. For adoption the proposal shall be approved by a majority vote of the full Board of Directors. This vote may be accomplished in any scheduled Board meeting or by mail.

All approved amendments shall be distributed to each of the regional organizations within thirty (30) days of approval. Any proposed amendment approved by the Board may be challenged by any of the regional organizations. Such challenge shall be submitted in writing within forty five (45) days from the date of distribution.

Upon receipt of a regional challenge a mail in ballot will be distributed to all voting members detailing the proposed amendment, the Board’s position and the details and reasons for the challenge. The voting members will have thirty (30) days to cast votes to either approve or disapprove the proposed amendment.

Section 3.

A proposed amendment will become effective thirty (30) days after approval of the Board of Directors and distribution to all members. Upon approval the proposal shall be submitted to the International Code Council for review and approval. If for any reason the proposed amendment is not approved by the International Code Council the amendment will then become null and void.

ARTICLE VIII

Annual Reports

Section 1.

The Board of Directors shall have an audit made of the books of the Association at least annually; which shall also include an inventory of the equipment, machines, books, codes, etc., belonging to the Association. The audit and inventory shall be reported at the annual business meeting and made available on the web site for all interested parties.

ARTICLE IX

Committees

Section 1.

Standing Committees shall hereby be established to assist in the administration of the Association and in accomplishing the Association objectives. Governmental Affairs, Educational, Membership and ICC Issues/Code Change, Permit Technician committees shall be considered Standing Committees. Other advisory or ad hoc Committees shall be created by the President as need arises with approval of the Board of Directors.

Section 2.

Members of Standing Committees shall be elected or appointed from each of the regional organizations. Members of advisory or ad hoc committees shall be appointed by the President or Board of Directors for terms of one year.

Section 3.

To be eligible as a committee member, an individual must demonstrate continuing participation in Association related activities. This eligibility will be determined by regular attendance at Committee meetings, IDABO meetings, or educational offerings. Active participation as member, officer or on committees and/or board of directors of the one of the regional groups or associations will be deemed as qualifying eligibility for serving on Association committees. Any committee member that is determined to be ineligible because of lack of participation may be removed by a majority vote of the Board of Directors.

Section 4

The President, with approval of the Board of Directors shall appoint a member of the Board of Directors to act as liaison and chairman for each standing committee. Chairmen of advisory or ad-hoc committees shall also be appointed by the President and may be a member of the Board of Directors or regular member of the committee.

Section 5.

Committee meetings shall be held as deemed necessary by the committee chairman and/or the Association President. Records or notes of all proceedings and actions that transpire at all regular or special committee meetings shall be kept by an individual chosen by the committee members. These records shall be made available upon request to any committee member, officer or member of the Board of Directors.

ARTICLE X

Order of Business

Section 1.

Parliamentary procedure shall be as defined in Roberts Rules of Order.

Section 2.

The order of business of this organization shall be as follows:

a. Roll Call of officers

b. Approval of minutes of previous meeting

c. Communications

d. Reports

e. Program of Special Speakers

f. Unfinished business

g. New Business

h. Election of Officers

i. Adjournment

ARTICLE XI

Ethics

Section 1.

A member of IDABO shall:

    1. Place public safety above all other interests.

    2. Place public interest above individual, group or special interest.

    3. Maintain the highest standards of integrity and ethics.

    4. Conduct themselves at all times in such a manner as to create respect for themselves and the jurisdiction they represent and the Chapter.

    5. Refrain from representing any private interest in the business of the Chapter.

    6. Refrain from using unfair means to secure an advantage in the Chapter or to knowingly injure or damage the professional reputation of any individual, company or association to gain such advantage. Shall not accept any gift, favor, service, or anything of value, under circumstances from which it might be reasonably inferred that such gift, favor, service, or other thing of value was given or offered for the purpose of influencing the discharge of official duties (see Idaho Code 18-1353, 18-1356, 18-1357, 18-1359 for guidance)

    7. Work with other members of the Chapter in a spirit of fairness with loyalty and fidelity to the goals and purposes of the Chapter.

Section 2.

    1. Any violation of the above sections may be brought to the attention of the Officers. After an investigation of the complaint the Officers may recommend to the Board for expulsion from this Chapter to be determined by majority vote at the next meeting of the Chapter.

    2. A member expelled from IDABO shall not be allowed to rejoin IDABO for a period of twelve months from the expulsion, or until the Board votes to approve the reinstatement.

Section 3. Procedures

The Board of Director shall adopt policies to guide the ethics complaint process to ensure a fair and unbiased investigation of the complaint

PASSED AND ADOPTED January 15, 2014.

Last Updated: 05/08/2014 - 8:59am